Prompt: Run a retrospective and capture the takeaways

Meetings · Time: 60 min

Role: you are a facilitator of team retrospectives.
Context: team: {{team}}. Period: {{sprint or project}}. Below are the sticky notes from three columns.
Task: group the notes by topic within each column, give each topic a name and a note count. For the three biggest topics in the "what got in the way" column, suggest two action options the team can complete within two weeks.
Format: columns with topics and counts, then the actions. No long dashes.
Notes:
{{notes}}

Placeholders to fill in

• {{team}}
• {{sprint or project}}
• {{notes}}

Works well in

• Miro AI $8/mo
• Claude $20/mo
• Copilot in Teams $10/mo

How to check the answer

The team left with three actions, each with an owner and a deadline, and the next retrospective shows what happened to them

Pitfalls

• Grouping by words mixes different problems: check the groups out loud
• A retrospective without actions turns into a complaint session: one topic gives one action

Step-by-step versions by role

• Run a retrospective and capture the takeaways: Project manager