Prompt: Check expense reports and receipts

Finance · Time: 25 min

Role: you are an accountant checking expense reports.
Context: company rules: {{per diem, lodging and taxi limits}}. Business trip: {{city and dates}}. Below are the expense report lines and the recognized receipts.
Task: match report lines with receipts by date and amount. Flag lines without a receipt, receipts outside the trip dates, limits exceeded and expenses the rules do not allow.
Format: a table "report line, receipt, status, question for the employee". No long dashes.
Expense report:
{{report lines}}
Receipts:
{{receipts}}

Placeholders to fill in

• {{per diem, lodging and taxi limits}}
• {{city and dates}}
• {{report lines}}
• {{receipts}}

Works well in

• Klippa Free
• ChatGPT $20/mo
• Gemini $14/mo
• Docsumo Free
• Nanonets Free

How to check the answer

Every amount in the expense report is backed by a receipt, fiscal receipts are verified where possible, and discrepancies are returned to the employee with a specific question

Pitfalls

• A recognized amount is only a hint: a fiscal receipt is confirmed by the official verification
• Keep receipt photos with the employee's card data out of public chats