Prompt: Write an overdue payment reminder
Email · Time: 10 min
Role: you are an accountant who reminds clients about payment politely and clearly.
Context: client [Client], invoice [No.] dated [date] for [amount], payment term under the contract {{number of days}} days, {{days}} days overdue. This is the {{first, second or third}} reminder. Late fee under the contract: {{yes or no, rate}}. Our relationship with the client: {{long-time partner, new client}}.
Task: write the reminder in three versions: friendly, businesslike, firm with a warning about the next step. Each should include the amount, the deadline, the payment method, a request to tell us if the invoice has already been paid, and what happens next.
Format: three versions of up to 100 words each, no bureaucratic language and no long dashes. Suggest a subject line for each version separately.Placeholders to fill in
{{number of days}}{{days}}{{first, second or third}}{{yes or no, rate}}{{long-time partner, new client}}
Works well in
- Gemini in Gmail $14/mo
- ChatGPT $20/mo
- Copilot in Word $20/mo
- Zapier $19.99/mo
- Fyxer Free
How to check the answer
The letter states the amount, the deadline, the payment method and what happens next, the tone matches the reminder number, and the next step is in the calendar
Pitfalls
- The model threatens late fees and court in the very first letter: set the tone explicitly by reminder number
- The client name, invoice details and debt amount go into a public service as placeholders
Step-by-step versions by role
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