Zapier

No-code app connections with an AI step inside: an email arrives, data is extracted, a row lands in a sheet

Zapier links thousands of apps into chains without programming: a new Gmail message triggers an AI step that extracts the amount and counterparty, and the result lands in a Google Sheet or a CRM. It has built-in steps with ChatGPT, Claude and Gemini, agents that decide what to do with incoming items on their own, and interfaces for forms. It has the largest integration catalog and the fastest start, and the price grows with the number of tasks.

Free plan

100 tasks a month, two-step zaps, checks every 15 minutes

Paid plans

Zapier pricing

Tasks it handles well

• Categorize a bank statement by cash flow line
• Analyze customer reviews by topic
• Write an overdue payment reminder

Most useful for

• Accountant
• Finance manager
• Manager
• Marketer
• Sales manager
• Data analyst
• Teacher
• Executive assistant
• Logistics manager
• Procurement manager
• Secretary
• Tax consultant

Pitfalls to watch at work

• A connected Gmail or CRM gives the service access to all its data: create a separate technical account with minimal rights
• An AI step on every email uses both Zapier tasks and model tokens: filter down to the emails you actually need
• A zap with a mistake silently repeats it on hundreds of records: add a check step with an alert to Telegram or Slack

Billing

Card payment on the website through Stripe, VAT for individuals where required.

Compare Zapier with

• Zapier vs ChatGPT
• Zapier vs Make
• Zapier vs n8n
• Zapier vs Claude
• Zapier vs Gemini in Google Sheets
• Zapier vs Zendesk AI
• Zapier vs monday AI
• Zapier vs HubSpot Breeze

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