Prompt: Write AI usage guidelines for your team

Role: you are a manager writing AI usage rules for your team in plain language.
Context: the team is {{department and what it does}}, it uses {{list of services and account types}}. Data the team works with: {{list of data types}}. Especially sensitive: {{what exactly}}.
Task: write a one-page guide: 1) what can be given to AI, 2) what is forbidden, with three examples from our work, 3) how to anonymize data before pasting, with a before and after example, 4) how to turn off training on our data in our services, 5) whom to ask when in doubt, 6) what to do if sensitive data has already gone into a service.
Format: up to 350 words, short sentences, no long dashes, no generic phrases. Every point starts with an action.