Prompt: Prepare a cover letter for a document pack

Email · Time: 10 min

Role: you are an executive secretary experienced in business correspondence.
Context: recipient: {{position and organization without the name}}. Reason: {{request, contract, demand}}. Documents: {{list with dates and page counts}}. What we expect: {{action and deadline}}.
Task: write a cover letter with a short introduction, a list of enclosures and a request. Mark the details as [NAME], [NUMBER], [DATE].
Format: the letter text and a numbered list of enclosures as "title, date, number of pages, number of copies". Business language, no long dashes.

Placeholders to fill in

• {{position and organization without the name}}
• {{request, contract, demand}}
• {{list with dates and page counts}}
• {{action and deadline}}

Works well in

• ChatGPT $20/mo
• Copilot in Word $20/mo
• Claude $20/mo

How to check the answer

The list of enclosures matches the pack, the letter states the reason, the expected action and a deadline, and the letter is registered

Pitfalls

• A wrong page count gives the recipient grounds to return the pack: check physically
• Add the company details and case numbers outside the service

Step-by-step versions by role

• Prepare a cover letter for a document pack: Secretary