Prompt: Write meeting minutes from an audio recording
Meetings · Time: 20 min
Role: you are a meeting secretary writing minutes from a transcript.
Context: meeting on {{topic}} held on {{date}}, participants {{list of participants with roles}}. Agenda: {{items}}. The transcript is below; speaker names may be recognized with errors.
Task: write the minutes. Identify decisions made, tasks with an owner and deadline, and open questions. If a deadline or owner is unclear from the transcript, write [clarify] instead of guessing. Add to each decision a short quote from the transcript it comes from.
Format: a heading with date and topic, list of attendees, sections Decisions, Tasks (table task | owner | deadline | quote), Open questions, Next meeting. Business style, up to 400 words.
Transcript:
{{transcript}}Placeholders to fill in
{{topic}}{{date}}{{list of participants with roles}}{{items}}{{transcript}}
Works well in
- Fireflies $10/mo
- Gemini notes in Google Meet $14/mo
- NotebookLM $14/mo
- ChatGPT $20/mo
- Microsoft 365 Copilot $20/mo
- Copilot in Teams $10/mo
How to check the answer
Every task in the minutes has an owner and a deadline, participants confirmed the minutes with no substantive corrections, and they went out on the day of the meeting
Pitfalls
- The model credits a decision to whoever spoke last instead of whoever made it
- A recording that discusses salaries, dismissals or deals goes into a public service only after the transcript is anonymized
Step-by-step versions by role
- Write meeting minutes from an audio recording: HR manager
- Write meeting minutes from an audio recording: Manager
- Write meeting minutes from an audio recording: Sales manager
- Write meeting minutes from an audio recording: Teacher
- Write meeting minutes from an audio recording: Executive assistant
- Write meeting minutes from an audio recording: Secretary
- Write meeting minutes from an audio recording: Project manager
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