Prompt: Plan your week in the calendar with focus blocks

Productivity · Time: 20 min

Role: you are a personal productivity coach for managers.
Context: my meetings for the week: {{list with days and duration}}. Three results for the week: {{results}}. Estimated hours for each: {{hours}}.
Task: propose a schedule of 90-minute focus blocks that covers the hours for the results. Mark the meetings worth shortening, delegating or canceling, with a reason.
Format: a schedule by day, then the list of meetings with a recommendation. No long dashes.

Placeholders to fill in

• {{list with days and duration}}
• {{results}}
• {{hours}}

Works well in

• Reclaim Free
• Motion price on request
• Copilot in Outlook $20/mo

How to check the answer

At least 60 percent of the planned focus blocks happened, and the three results of the week are achieved or you know why they were missed

Pitfalls

• A focus block colleagues see as free time gets filled with meetings: mark it as busy
• Automatic rescheduling without a hard deadline pushes the task to the end of the week

Step-by-step versions by role

• Plan your week in the calendar with focus blocks: Secretary
• Plan your week in the calendar with focus blocks: Project manager