Copilot in Outlook

Summaries of long email threads, reply drafts and meeting prep right in Outlook

Copilot in Outlook works in the new Outlook for Windows, Outlook on the web and on mobile. It condenses a long email thread into a few points, drafts a reply from a short instruction, suggests tone and length, and before a meeting gathers related emails and files. With a business license it sees the employee's mail and calendar within the company's access rights. It helps people who receive dozens of emails a day with approvals, invoices and requests.

Free plan

Free Outlook.com has no Copilot button in emails; you can paste the text into the free Microsoft Copilot chat

Paid plans

Copilot in Outlook pricing

Tasks it handles well

• Clear your morning inbox in half an hour
• Find a meeting time with several participants
• Write a business letter
• Log incoming correspondence with a short summary
• Plan your week in the calendar with focus blocks

Most useful for

• Accountant
• Lawyer
• HR manager
• Finance manager
• Manager
• Marketer
• Sales manager
• Data analyst
• Teacher
• Executive assistant
• Logistics manager
• Procurement manager

Pitfalls to watch at work

• A thread summary misses attachments and late edits in quoted text: check amounts and dates in the email itself
• The reply draft picks up the tone of the previous email, including a sharp one: reread before sending
• A personal Copilot Pro subscription on a work mailbox takes company email outside its tenant: work mail needs a business license

Billing

Not sold separately: included in Microsoft 365 Copilot for business (through the admin center or a Microsoft partner) and in Microsoft 365 Personal or Family with Copilot for individuals.

Common problems and fixes

• Copilot in Outlook: no button in the email and what to do about it
• Copilot in Outlook for work email: which license to get and where the data lives

Compare Copilot in Outlook with

• Copilot in Outlook vs Gemini in Gmail
• Copilot in Outlook vs Superhuman
• Copilot in Outlook vs ChatGPT
• Copilot in Outlook vs Copilot in Word
• Copilot in Outlook vs Gemini in Google Docs
• Copilot in Outlook vs ABBYY FineReader PDF
• Copilot in Outlook vs Shortwave
• Copilot in Outlook vs Fyxer

Alternatives to Copilot in Outlook

Guides with Copilot in Outlook

• Schedule a meeting with many people using Copilot in Outlook