AI tools for HR managers

Hires people, runs interviews and onboarding, prepares HR orders and internal communications, measures team engagement.

Tools ranked for this role

Best tool for each task

ChatGPT

All-purpose chat assistant with web search, file and spreadsheet analysis, voice and custom GPTs. Paid plans from $20/mo. Free plan available.

Claude

Assistant for long documents, contracts and careful writing, with a Project for each matter. Paid plans from $20/mo. Free plan available.

Gemini

Google's chat with access to Drive, Gmail and Sheets, deep research and a localized interface. Paid plans from $14/mo. Free plan available.

Data that stays out of public AI tools

• CVs with names, contacts, photos and dates of birth: into a public service only as an anonymized version with no identifying details
• Salaries, performance ratings and reasons for dismissal of specific people: personal data, replace with [Employee 1]
• Survey answers that could identify the author: remove the details and never try to establish authorship
• Medical certificates, sick notes, family and children details: never into third-party services
• Decisions on hiring, promotion and dismissal: a person makes them, the model only prepares a draft

Tasks with a prompt and steps

• Write a job ad and a job description 20 min
• Screen resumes fairly and without bias 30 min
• Prepare a structured interview 20 min
• Build a 30/60/90-day onboarding plan 25 min
• Frame feedback for an employee 15 min
• Design an engagement survey and analyze the answers 30 min
• Draft an internal company order 15 min
• Write AI usage guidelines for your team 20 min
• Draft a personal data processing policy 45 min
• Write meeting minutes from an audio recording 20 min
• Write a business letter 10 min
• Write a weekly report to your manager 10 min