Write a job ad and a job description

HR manager · Time: 20 min · HR

Tools that fit this task

• ChatGPT $20/mo
• Claude $20/mo
• Gemini $14/mo

Prompt

Role: you are an HR partner experienced in hiring in {{industry}}.
Context: the company {{what it does, size}} is looking for a {{job title}} in {{department}}. Main results for the first year: {{five results}}. Must-have skills: {{three skills}}. Work format {{office, hybrid, remote}}, salary {{range or "negotiable"}}, what we offer beyond salary: {{list}}.
Task: write two texts. The first is a job ad for a job board: what the work is, what we expect, what we offer, how to apply. The second is an internal job description: duties, reporting line, evaluation criteria for the first 90 days. Leave out any requirements on age, gender, marital status and appearance.
Format: the job ad up to 250 words in plain language without cliches, the job description as a structured list. No long dashes.

Steps

1. Agree with the hiring manager on the five main results expected from the person in the first year and three must-have skills
2. Define the work format, the salary range or the decision to hide it, and what the company offers beyond salary
3. Give the assistant these facts with a prompt for the job ad and the job description
4. Get the job ad text for a job board and an internal job description with duties and evaluation criteria
5. Check the text for discriminatory requirements: age, gender, marital status, appearance, and remove them
6. Shorten the ad so it can be read on a phone in one minute

How to check the result

A candidate understands from the text what they will do every day and how they will be evaluated, fewer than ten requirements remain once the nice-to-haves are cut, and there are no discriminatory criteria

Pitfalls

• The model produces a list of twenty requirements, half of them unnecessary: keep only those without which you would reject the person
• The salary range and the internal structure of the department are confidential: put into a public service only what you are ready to see on a job board

Data that stays out of public AI tools

• CVs with names, contacts, photos and dates of birth: into a public service only as an anonymized version with no identifying details
• Salaries, performance ratings and reasons for dismissal of specific people: personal data, replace with [Employee 1]
• Survey answers that could identify the author: remove the details and never try to establish authorship

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AI tools for HR managers · Prompt: Write a job ad and a job description