Prompt: Find discrepancies in a counterparty reconciliation statement
Finance · Time: 20 min
Role: you are an accountant reconciling balances with a counterparty.
Context: the first table is our ledger for {{period}}: date | document | debit | credit. The second table is the counterparty's statement for the same period with the same columns. Our opening balance is {{amount}}, theirs is {{amount}}.
Task: match documents by date, number and amount. Find documents only on our side, only on theirs, with a different amount, with a different date, and duplicate entries. Check whether the total of the discrepancies found explains the difference in closing balances.
Format: a table discrepancy type | date | document | our amount | their amount | difference | what to check. At the end, a summary: difference in balances, total of explained discrepancies, remaining unexplained amount. Take numbers only from the tables without rounding.Placeholders to fill in
{{period}}{{amount}}
Works well in
- Gemini in Google Sheets $14/mo
- Copilot in Excel $20/mo
- ChatGPT $20/mo
- Rossum Free
How to check the answer
The total of listed discrepancies explains the difference in closing balances to the cent, every discrepancy has a known cause, and the letter to the counterparty is sent
Pitfalls
- The model matches documents by amount and confuses two different payments of the same amount: add the document number as a second key
- A statement with the counterparty name and account numbers goes into a public service with a counterparty code; in corporate Copilot or Workspace you can use real data
Step-by-step versions by role
- Find discrepancies in a counterparty reconciliation statement: Accountant
- Find discrepancies in a counterparty reconciliation statement: Finance manager
- Find discrepancies in a counterparty reconciliation statement: Procurement manager
- Find discrepancies in a counterparty reconciliation statement: Auditor
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