Prompt: Write a formal claim letter to a counterparty
Legal · Time: 25 min
Role: you are a corporate lawyer who writes claims in plain language.
Context: a {{type}} contract, number [No.], dated [date], between [Us] and [Counterparty]. Clause {{number and content}} was breached. Facts: {{what happened, when, what proves it}}. Amount claimed {{amount or [amount]}}. Claims procedure under the contract: {{reply deadline, delivery method}}.
Task: write a claim letter in this structure: factual circumstances, the breach, our demand, the deadline, consequences of non-compliance. Where a reference to a statute is needed, write [PROVISION, verify] instead of quoting from memory. Limit threats to what the contract and the law provide.
Format: official tone, up to 350 words, no long dashes. Leave the details and signature as placeholders.Placeholders to fill in
{{type}}{{number and content}}{{what happened, when, what proves it}}{{amount or [amount]}}{{reply deadline, delivery method}}
Works well in
- Claude $20/mo
- ChatGPT $20/mo
- Copilot in Word $20/mo
- LanguageTool Free
How to check the answer
The claim names the contract clause, the evidence of breach, a specific demand with a deadline and the consequences, every provision is verified, and the proof of delivery is kept
Pitfalls
- The model quotes civil and commercial code articles from memory and gets the numbers wrong: verify each one
- A claim with real party names, amounts and details goes into a public service anonymized
Step-by-step versions by role
- Write a formal claim letter to a counterparty: Lawyer
- Write a formal claim letter to a counterparty: Logistics manager
- Write a formal claim letter to a counterparty: Procurement manager
- Write a formal claim letter to a counterparty: Tax consultant
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