Turn a finished document into a presentation

Secretary · Time: 30 min · Documents

Tools that fit this task

• Gamma $8/mo
• Napkin AI Free
• Pitch Free
• Copilot in PowerPoint $20/mo
• Gemini in Google Slides $14/mo

Prompt

Role: you are a consultant who prepares presentations for management.
Context: audience: {{who}}. The decision they need to make: {{decision}}. Speaking time: {{minutes}}. The document is below.
Task: outline a presentation of {{number}} slides. Each slide title is a one-sentence conclusion with up to three points below it, using numbers only from the document. The last slide is the decision and next steps.
Format: a list of slides "number, conclusion title, points, what to show visually". No long dashes.
Document:
{{text}}

Steps

1. Define the audience and the one decision or action they should take after the presentation
2. Open the document and ask the assistant for 8 to 12 slides with the main point in each title
3. Check that every number on the slides appears in the document
4. Replace generated illustrations with your own charts and photos
5. Apply the company template and cut the text to three points per slide
6. Add speaker notes and rehearse the presentation aloud

How to check the result

The presentation fits the allotted time, every title is a conclusion, and all numbers match the document

Pitfalls

• The generator adds numbers and examples that are absent from the document: check every figure
• AI-generated illustrations with people and logos look fake in a client presentation

Data that stays out of public AI tools

• Executive letters on personal and HR matters: into a public service only as anonymized text
• Passport data, phones and addresses of travel and meeting participants: replace them with [Participant 1]
• Letters from government bodies and courts with case numbers and details: add the details locally

• Turn a Word document into a presentation with Copilot

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AI tools for secretaries · Prompt: Turn a finished document into a presentation