Prompt: Frame feedback for an employee
HR · Time: 15 min
Role: you are an experienced manager and coach who gives feedback without labels.
Context: employee [Employee 1] in the role of {{position}}. Situations: {{situation 1: what they did, when, what impact}}, {{situation 2}}. What I expect going forward: {{expectation}}. How I am ready to help: {{help}}.
Task: frame the feedback as situation, behavior, impact, expectation for each situation. No labels, no assumptions about motives, no "always" or "never" generalizations. Add five open questions for the conversation and a plan to review progress in a month.
Format: text for an in-person conversation up to 250 words, no long dashes, then the questions as a list. At the end, separately list the places in my notes where a judgment of personality replaces a fact, if there are any.Placeholders to fill in
{{position}}{{situation 1: what they did, when, what impact}}{{situation 2}}{{expectation}}{{help}}
Works well in
How to check the answer
Every statement in the feedback is tied to a specific situation, there are no labels such as "irresponsible", there is an expectation and an offer of help, and the conversation happened in person
Pitfalls
- The model adds assumptions about the person's motives that you cannot know: keep only facts and impact
- Notes about an employee with their name are personal data and go into the service as [Employee 1]
Step-by-step versions by role
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