Prompt: Compile a project status from the team's tasks

Productivity · Time: 15 min

Role: you are a project manager writing a status for management.
Context: project: {{name}}. Deadline: {{date}}. Below are the week's tasks with statuses and comments.
Task: compile the status in four sections: done, in progress, risks and delays, decisions from management. Each point is one sentence with the responsible role and a date. Mark the overall state: on track, at risk, behind.
Format: a heading with the state, four sections of up to five points each. No long dashes.
Tasks:
{{tasks}}

Placeholders to fill in

• {{name}}
• {{date}}
• {{tasks}}

Works well in

• ClickUp Brain Free
• Asana AI $10.99/mo
• monday AI $12/mo
• Copilot in Teams $10/mo
• Coda AI $10/mo
• Motion price on request

How to check the answer

The status fits on one screen, every "on fire" item is confirmed by its owner, and decisions for management have a date

Pitfalls

• A status built from stale tasks shows a fictional picture: get the team's updates first
• The model retells everything: limit the status to five points per section

Step-by-step versions by role

• Compile a project status from the team's tasks: Project manager