Compile a project status from the team's tasks

Project manager · Time: 15 min · Productivity

Tools that fit this task

• ClickUp Brain Free
• Copilot in Teams $10/mo
• Asana AI $10.99/mo
• Motion price on request
• monday AI $12/mo
• Coda AI $10/mo

Prompt

Role: you are a project manager writing a status for management.
Context: project: {{name}}. Deadline: {{date}}. Below are the week's tasks with statuses and comments.
Task: compile the status in four sections: done, in progress, risks and delays, decisions from management. Each point is one sentence with the responsible role and a date. Mark the overall state: on track, at risk, behind.
Format: a heading with the state, four sections of up to five points each. No long dashes.
Tasks:
{{tasks}}

Steps

1. Ask the team to close or update their tasks by the end of the day
2. Export or open the project's tasks for the week with comments
3. Ask the assistant to compile the status: done, in progress, on fire, decisions needed
4. Check the "on fire" items with their owners
5. Add the decisions needed from management with a deadline
6. Send the status to stakeholders on the same weekday every week

How to check the result

The status fits on one screen, every "on fire" item is confirmed by its owner, and decisions for management have a date

Pitfalls

• A status built from stale tasks shows a fictional picture: get the team's updates first
• The model retells everything: limit the status to five points per section

Data that stays out of public AI tools

• Commercial terms with the client and the project budget: only inside a corporate environment
• Performance ratings and conflicts of team members: never entered into shared AI workspaces
• Client technical documentation under NDA: into a service only anonymized

• Weekly project status from ClickUp tasks with ClickUp Brain

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• Write meeting minutes from an audio recording
• Plan your week in the calendar with focus blocks
• Turn a finished document into a presentation
• Write a weekly report to your manager
• Build a team knowledge base
• Clear your morning inbox in half an hour

AI tools for project managers · Prompt: Compile a project status from the team's tasks