Turn a finished document into a presentation

Project manager · Time: 30 min · Documents

Tools that fit this task

• Gamma $8/mo
• Napkin AI Free
• Pitch Free
• Copilot in PowerPoint $20/mo
• Gemini in Google Slides $14/mo

Prompt

Role: you are a consultant who prepares presentations for management.
Context: audience: {{who}}. The decision they need to make: {{decision}}. Speaking time: {{minutes}}. The document is below.
Task: outline a presentation of {{number}} slides. Each slide title is a one-sentence conclusion with up to three points below it, using numbers only from the document. The last slide is the decision and next steps.
Format: a list of slides "number, conclusion title, points, what to show visually". No long dashes.
Document:
{{text}}

Steps

1. Define the audience and the one decision or action they should take after the presentation
2. Open the document and ask the assistant for 8 to 12 slides with the main point in each title
3. Check that every number on the slides appears in the document
4. Replace generated illustrations with your own charts and photos
5. Apply the company template and cut the text to three points per slide
6. Add speaker notes and rehearse the presentation aloud

How to check the result

The presentation fits the allotted time, every title is a conclusion, and all numbers match the document

Pitfalls

• The generator adds numbers and examples that are absent from the document: check every figure
• AI-generated illustrations with people and logos look fake in a client presentation

Data that stays out of public AI tools

• Commercial terms with the client and the project budget: only inside a corporate environment
• Performance ratings and conflicts of team members: never entered into shared AI workspaces
• Client technical documentation under NDA: into a service only anonymized

Other tasks for project managers

• Build a project plan with phases and owners
• Compile a project status from the team's tasks
• Build a project risk register
• Run a retrospective and capture the takeaways
• Send action items to participants after a meeting
• Write meeting minutes from an audio recording
• Plan your week in the calendar with focus blocks
• Write a weekly report to your manager
• Build a team knowledge base
• Clear your morning inbox in half an hour

AI tools for project managers · Prompt: Turn a finished document into a presentation