AI tools for project managers

Plans projects, distributes tasks in the team, tracks deadlines and risks and reports to stakeholders.

Tools ranked for this role

Best tool for each task

ChatGPT

All-purpose chat assistant with web search, file and spreadsheet analysis, voice and custom GPTs. Paid plans from $20/mo. Free plan available.

Claude

Assistant for long documents, contracts and careful writing, with a Project for each matter. Paid plans from $20/mo. Free plan available.

ClickUp Brain

Assistant in ClickUp that writes tasks, summarizes project status and answers from team docs. Paid plans on request. Free plan available.

Data that stays out of public AI tools

• Commercial terms with the client and the project budget: only inside a corporate environment
• Performance ratings and conflicts of team members: never entered into shared AI workspaces
• Client technical documentation under NDA: into a service only anonymized
• Recordings of client meetings: with the client's consent and restricted access
• A status generated from tasks: check it with the owners before sending

Tasks with a prompt and steps

• Build a project plan with phases and owners 40 min
• Compile a project status from the team's tasks 15 min
• Build a project risk register 45 min
• Run a retrospective and capture the takeaways 60 min
• Send action items to participants after a meeting 15 min
• Write meeting minutes from an audio recording 20 min
• Plan your week in the calendar with focus blocks 20 min
• Turn a finished document into a presentation 30 min
• Write a weekly report to your manager 10 min
• Build a team knowledge base 120 min
• Clear your morning inbox in half an hour 30 min