Prompt: Write a customer FAQ
Sales · Time: 25 min
Role: you are a customer support manager at a company that {{what it does}}.
Context: below is a list of real customer questions and the company documents: {{list of documents}}. Tone with customers: {{informal or formal, warm or businesslike}}.
Task: group the questions by topic, merge questions with the same meaning, and answer each in up to three sentences based only on the documents. If the documents have no answer, write [not in the documents] and state what needs to be clarified. Add to each topic one question customers have not asked yet but will.
Format: sections by topic, each with the question in bold and the answer. Plain, friendly language, no bureaucratic phrasing and no long dashes.
Questions:
{{questions}}Placeholders to fill in
{{what it does}}{{list of documents}}{{informal or formal, warm or businesslike}}{{questions}}
Works well in
- ChatGPT $20/mo
- Claude $20/mo
- NotebookLM $14/mo
- n8n Free
- Copy.ai $36/mo
- ElevenLabs $5/mo
How to check the answer
Every answer rests on a company document or is confirmed by you, questions are grouped so a customer finds theirs in ten seconds, and repeat inquiries on these topics fall
Pitfalls
- The model answers questions the documents do not cover and invents terms: require a "not in the documents" marker
- Customer correspondence contains personal data, so only the question texts without names and contacts go into the service
Step-by-step versions by role
- Write a customer FAQ: Marketer
- Write a customer FAQ: Sales manager
- Write a customer FAQ: Executive assistant
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