AI tools for HR administrators

Processes hiring, transfers, leave and dismissals, keeps personnel files, timesheets and HR reporting.

Tools ranked for this role

Best tool for each task

ChatGPT

All-purpose chat assistant with web search, file and spreadsheet analysis, voice and custom GPTs. Paid plans from $20/mo. Free plan available.

Claude

Assistant for long documents, contracts and careful writing, with a Project for each matter. Paid plans from $20/mo. Free plan available.

Copilot in Word

Drafts, rewrites and summaries of documents in Word, drawing on other company files. Paid plans from $20/mo.

Data that stays out of public AI tools

• Employee names, tax IDs, passport data and addresses: into a public service only as [Employee 1]
• Sick notes and diagnoses: never into third-party services
• Salaries, bonuses and deductions of specific people: only inside a corporate environment
• Personnel files and scanned employment records: recognize them locally
• Disciplinary materials and written explanations: anonymize them before any processing

Tasks with a prompt and steps

• Draft an HR order 15 min
• Draft an internal company order 15 min
• Build an annual vacation schedule 40 min
• Check a time and attendance sheet 30 min
• Write a formal role description 30 min
• Prepare for a labor inspection 90 min
• Build an HR answer guide for employees 60 min
• Draft a personal data processing policy 45 min
• Summarize changes in legislation for colleagues 20 min
• Turn a scanned document into editable text 10 min
• Write a business letter 10 min